Privacy Policy

Who we are

We are Vanhoover Pony Expo (VPE). Our website address is:

Our parent organization is the BC Anthropomorphic Events Association (BCAEA). The BCAEA is a registered not-for-profit in the province of British Columbia, and is the group that oversees the operation of VPE, principally, as well as VancouFur and some other events in the surrounding Vancouver area.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Contact form information is emailed to our general or website contact emails (depending on the inquiry type) and stored in the a database for a period of no longer then 90 days. They can be manually removed upon request to the website admin.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. When you log out of your account, the login cookies will be removed.

One the event you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We use Google Analytics and share information with them to help us better understand the traffic to our website. Google Analytics may share this information with other third parties they are partnered with and will retain this information for up to 26 months

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. Basic information such as you IP and user agent string are sent to Google Analytics when you visit any page excluding our registration kiosks

Your contact information

If you have any concerns over the way we use or collect your data, please do not hesitate to reach out to us at or by using our contact form.

Additional information

How we protect your data

Most data from visitors without an account is sent to Google Analytics and is not stored locally. We do log basic information on this website such as your IP and user agent for website for 2 weeks for security reasons to protect our website. We retain it indefinitely if your IP is banned from the site.

Data breach procedures we have in place

In the event that our server is breached, or any data from our server is compromised, we will close the breach, mitigate any damages to the best of our abilities, and informing the affected parties in a timely fashion by email or other contact methods if required.

Third parties we receive data from

We do not receive data from third parties.

Automated decision making and/or profiling we do with user data

We have a software plugin the profiles connections to the website and may automatically reject and ban connections based on this profile. This profile usually includes past reports from your IP across the WordFence network, your geographical location, your IP, your user agent, and other factors